Finance Executive

KEY RESPONSIBILITIES: 

Cash Management (Front Office Cash Handling)

• Reconcile daily cash handover from the Front Office and ensure alignment with system records 

• Perform timely bank deposits and accurate accounting entries 

• Investigate and resolve cash discrepancies in coordination with the Front Office 

Accounts Payable (AP)

• Review and process vendor invoices with proper system entry 

• Execute payments in accordance with the payment schedule 

• Maintain vendor master data and contract documentation 

Accounts Receivable (AR)

• Verify billing, confirm incoming payments, and manage receivables 

• Follow up on outstanding balances and assist in discrepancy resolution 

• Collaborate with Front Office and Reservations to ensure data accuracy 

Petty Cash Management

• Manage daily petty cash disbursements and reimbursements 

• Perform regular cash counts and reconciliations 

• Ensure compliance with internal control policies 

Invoice & Documentation Management

• Review, issue, organize, and archive invoices 

• Maintain and update invoice tracking records to ensure accuracy and traceability 

• Monitor outstanding invoices and follow up on pending collections 

Inventory & Procurement Support

• Handle purchase requests and ordering of daily operational supplies for the Front Office 

• Track delivery status and perform goods receipt and accounting entries 

• Support inventory control and maintain relevant records 

Accommodation Tax Filing & Payment

• Prepare and submit monthly accommodation tax filings in a timely manner 

• Ensure on-time settlement of accommodation tax liabilities 

Month-End Closing Support

• Assist in month-end closing activities, including journal entries and account reconciliations 

• Support preparation of financial data for reporting purposes 

QUALIFICATIONS & REQUIREMENTS

Qualifications and Experience:

• Minimum 2 years of relevant experience in finance or accounting, preferably in the hospitality industry
• Good understanding of hotel financial operations, including AP, AR, income audit, general ledger, and month-end closing
• Familiarity with accounting standards, internal controls, and basic tax/statutory compliance requirements
• Proficiency in accounting systems and Excel; experience with hotel PMS or ERP systems is an advantage
• Strong analytical skills and attention to detail
• Good communication and interpersonal skills, with ability to work closely with operations and other departments
• Able to work independently, meet deadlines, and handle multiple tasks in a fast-paced environment
• High level of integrity, accountability, and professionalism

Personal Qualities & Attributes:

• Good interpersonal and communication skills 

• Good with numbers and eye for details 

• Great understanding and experience in hotel operations and its financial aspect 

• Committed and able to work in a team 

• Good analytical and management skills 

• Able to work under pressure  

職務内容 

■ 現金管理（フロント現金管理） 

· フロントから引き継がれる日次現金の確認および照合 

· 現金の銀行入金および会計処理の実施 

· 現金差異発生時の原因確認およびフロント部門との調整 

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■ 買掛金管理（AP） 

· 請求書の内容確認およびシステム入力 

· 支払スケジュールに基づく支払処理 

· ベンダー情報および契約書の管理 

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■ 売掛金管理（AR） 

· 請求内容の確認、入金管理および売掛金の消込 

· 未収金のフォローおよび差異対応 

· フロント・予約部門との連携による正確性の確保 

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■ 小口現金管理 

· 小口現金の支出管理および精算対応 

· 定期的な現金照合の実施 

· 内部統制に基づく適正管理 

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■ 請求書・証憑管理（Invoice） 

· 請求書の発行、確認、整理および保管 

· 請求書台帳の作成・管理および記録の正確性確保 

· 未入金債権の管理および回収状況のフォロー 

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■ 在庫・発注管理（Inventory） 

· フロント業務に必要な備品・消耗品の発注対応 

· 納品確認および在庫記録・会計処理 

· 在庫管理の補助および記録維持 

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■ 宿泊税申告・納付 

· 月初の宿泊税申告業務の実施 

· 月末の宿泊税納付の対応 

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■ 月次決算サポート（Closing） 

· 仕訳入力および勘定照合の補助 

· 決算資料作成のサポート